Key Responsibilities

• Collaborative Coordination: Assist the Development team in meticulously overseeing project activities, encompassing quality control, scheduling, budgeting, and documentation management.
• Meeting Facilitation: Take care of coordinating meetings, crafting comprehensive agendas, capturing accurate meeting minutes, and ensuring seamless distribution of essential documents to all stakeholders.
• Meticulous organization: Maintain well-organized project files, encompassing drawing submissions, change requests, schedules, and Requests for Proposals (RFPs).
• Informative Status Reporting: Prepare and disseminate insightful status reports, keeping all stakeholders informed of project progress and milestones.
• Stakeholder Engagement: Liaise effectively with internal departments, partners, consultants, and contractors to uphold project schedules and financial parameters.
• Clear Communication: Establish and nurture productive communication channels with consultants, key internal stakeholders, and external parties throughout the project’s lifecycle.
• Proactive Follow-up: demonstrate initiative by tracking and following up on deliverables, ensuring that tasks are completed within predefined timelines.
• Financial Documentation: Collaborate with accounting and consultants to manage invoices and financial records, providing accurate updates to the VP of Development as needed.
• Consultant Collaboration: Under the guidance of the VP of Development, gather, review, synthesize, and present consultant agreements.
• Regulatory Expertise: Stay attuned to evolving bylaws, development regulations, and building codes, ensuring that projects align with the latest standards, with the VP of Development, as a guiding reference.
• Industry Insight: Conduct comprehensive market research, generating valuable insights into competitive projects and emerging industry trends.
• On-site Engagement: Actively participate in site visits, and updates, occasionally requiring travel to project locations.

Qualifications

• Possess two to three years of related coordination within a development or construction sphere; with exposure to multi-family residential projects being a valued asset.
• Hold a relevant undergraduate degree, preferably in Commerce/Business, Urban Land Economics, or Engineering.
• Thrive in a collaborative environment, adapting adeptly to diverse communication styles and contributing positively to team dynamics.
• Exceptional time management skills, and a knack for managing competing priorities and tight deadlines.
• Demonstrate full mastery of the Microsoft Office suite; familiarity with PDF management software; proficiency in AutoCAD considered advantageous.
• Display high motivation, organizational finesse, and an unwavering commitment to realizing project team goals and directives.